When you're creating a contract request for a conference or event in the Contracts+ module of the PantherExpress System and plan to use a OneCard for payment, you must search for the second party/supplier. If the second party/supplier is active, it must be selected. If not active, then you must select “Conference and Event Only” as the second party. Keep in mind that this specific option is only for creating contracts; it is not available as a payment choice. If you select this second party, you will not be able to create a Contract Payment Form, nor request a payment against this contract. Remember to select OneCard in the "How will you be making payment” dropdown.
If you decide after the contract is executed that you want to pay with a check, for example, using the Contract Payment Form, you'll need to submit an amendment request. This amendment request must include the existing contract number and the second party's name. If you can't find the second party in the “Second Party” search field, you'll need to do the following:
- Attach a completed and signed Supplier Verification Form and a W-9
- Select "No" when asked "Does the Second Party or Supplier/Provider name exist in the search box above?”
The Purchasing Services conferences and events staff will notify you when a Contract Payment Form can be created and then when the invoice can be created.
If you have any questions, please contact Purchase, Pay & Travel Customer Service.